Controlling Cash Shrinkage

Typical convenience stores in Ireland experience high cash usage. Hoping to eliminate cash shrinkage and improve checkout at its 13 stores in and around Dublin, Ireland, the Griffin Retail Group asked its POS systems provider for help. The provider, Galway-based Retail Solutions, reviewed a host of cash management solutions with the client, and one of them stood out – the SMARTtill^® Cash Management Solution by APG Cash Drawer.

Operations Director at Griffin Retail Group, David Bridgette, says the SMARTtill^® Solution beat the competition in cost effectiveness. “It provides all the functionality we require but at a fraction of the cost of some of the other solutions.” The SMARTtill^® Technology delivered a quick return on investment due to its multiple benefits at different areas.

A Seamless Deployment

One of the top criteria for the Londis stores was size, says Mr. Bridgette. “Due to the location and volume of traffic within each store, counter space is always an issue.” Thanks to its standard footprint, the SMARTtill^® Intelligent Cash Drawer would require minimal counter alterations.

Griffin decided to test the SMARTtill^® Technology at two Londis sites before a full implementation. “We wanted to test it in a store where we needed to tighten the cash management process, and a second store in a high-volume traffic location to ensure the Intelligent Cash Drawer could handle a large number of transactions,” Mr. Bridgette says. “It handled both admirably.”

Installation was seamless, allowing the stores to keep operating at nearly maximum capacity. Following a successful two-month pilot, a group-wide roll out was initiated.

“No cashier training was needed as the solution doesn’t affect their day-to-day job,” says Retail Solutions Director Seamus Quinn. From a cashier’s perspective, the only change is the drawer replacement; there is no requirement to learn a new system. “It took only a few hours of the store managers time to understand the new technique.”

Eliminating Cash Loss

The Griffin Retail Group’s Dublin-area stores operate under the brand Londis. The busy convenience stores serve an average of 200,000 customers per week. With such a high level of activity, cash shrinkage is common due to human error and theft.

“In the store where we had concerns, the level of discrepancies were reduced to zero almost overnight delivering an incredible result,” said Mr. Bridgette. “The technology is ideal for the fast-moving convenience sector, where lots of transactions happen on a daily basis and there are more potential errors with multiple cashiers using the same checkout station. With this solution, individual cashiers can be audited,” says Mr. Quinn.

Significant Time Savings

Counting the float daily or more is often a necessary practice for a retail convenience store, but it is also time-consuming. Even with a cash counting machine, you still must remove the cash by each denomination. And when errors are involved, the time spent counting escalates taking staff and managers away from other tasks. This creates bottlenecks that affect customer service and the bottom-line.

“Most of our stores are 24-hour stores with multiple tills and shifts. In the past, a till had to be closed for the cash-up process. This had a two-fold effect: Customers were not being served at this time and labor was being wasted counting money,” Mr. Bridgette says.

The SMARTtill^® Solution eliminates this process, which keeps cashiers focused on customer service rather than administration. This has produced a 66 percent savings in labor on the cash management process, which Mr. Bridgette hadn’t expected. He says “Another unforeseen benefit is we no longer have a requirement for cash counting machines, which were costing us circa €600 per store per year.”

Welcomed Benefits

The SMARTtill^® Solution includes Cash Manager Software which, once integrated, enables supervisors to remotely track each drawer, keeping a record of every cash movement, including transaction numbers and cashier IDs.

Mr. Bridgette says the SMARTtill^® Technology lets him keep track in real time of each drawer’s cash contents. The system notifies him when drawers run low on any particular denominations or when a cash lift needs to happen. “Any discussions surrounding cash transactions with a customer can all be checked immediately, which acts as a deterrent against theft and ensures correct change is given at all the time.”

Future Plans

Looking ahead, Mr. Bridgette says Retail Solutions will be integrating the SMARTtill^® Technology with surveillance cameras. In the event of a questionable transaction, a 45 second video clip can help clarify what happened, providing an extra layer of security.

The SMARTtill^® Solution, he says, has been a game changer. “I can quite categorically say this is the best advancement I have seen in retail technology in years.”